Privacy Policy – TANK Film Production

INFORMATION ON THE PROCESSING OF PERSONAL DATA – RODO

Who is the controller of your personal data?

The administrator, i.e. the entity that decides how your personal data will be used, is Tank Production spółka z ograniczoną odpowiedzialnością, headquartered at Al. Rzeczypospolitej 12 lok.46, 02-512 Warsaw (hereinafter referred to as the “Company”)

Who can you contact for more information about the Company’s processing of your personal data?

If you have any questions related to the processing of your personal data by the Company, you may contact , using the indicated contact details: rodo@tankproduction.com.

If you are a representative of the Company’s counterparty, designated to contact the Company.

The Company may process your personal data for the following purposes:

Conducting direct marketing to you;
preparation for the conclusion of a contract with your employer or the entity you represent, taking into account the existence of the need to take appropriate actions prior to the conclusion of such a contract, in particular, the presentation of an offer with the possibility of an order/request and the negotiation of contract terms;
performance of the contract;
making tax settlements;
archiving of documents to the extent required by law, in particular by the provisions of the Tax Ordinance and the Accounting Act.
conducting audits;
investigation or defense against possible claims;
enforcement of claims;
document storage for archival purposes;
Creating analysis and statistics;
To ensure accountability (to demonstrate the Company’s compliance with its obligations under the law).

Why may the Company process your personal data?

The Company may process your personal data on the basis of the Company’s legitimate interest, which is:

taking actions related to the conclusion or performance of a contract concluded with an entity that is your employer or that you represent;
conducting direct marketing;
Investigation or defense against possible claims;
enforcement of claims;
storage of documents for archival purposes;
creation of analysis and statistics;
ensuring accountability.

If applicable, with regard to the processing of your data for the purpose of making settlements with the competent authorities and archiving these documents, the legal basis for processing is provided by the provisions of law, including the provisions of the Tax Ordinance and the Accounting Act.

Do you have to provide the Company with your personal information?

Your provision of personal data is a requirement for the conclusion and performance of the contract. The obligation to provide your data also arises to a certain extent from the law (e.g., in terms of data needed to settle taxes). If you fail to provide the required personal data, it may be impossible or very difficult to cooperate with you (e.g., the Companies will not have the contact information necessary to arrange a meeting to present an offer).
Your provision of other personal data is voluntary.

What rights do you have against the Company with respect to the processed data?

In connection with the processing of your personal data by the Company, you may request from the Company:

access to data;
rectification of data: in case the data is incorrect or incomplete;
Deletion of data: when the data are no longer necessary for the purposes for which they were collected by the Company; when you withdraw your consent to the processing of the data; when you object in advance to the processing of such data; when the data are processed unlawfully; when the data should be deleted in order to comply with an obligation under the law;
Restriction of data processing: where the data is inaccurate – for a period of time to allow the Companies to verify the accuracy of your data; where the data is processed unlawfully, but you will not want it deleted; where your data is no longer needed by the Companies, but may be needed by you to defend or assert claims; or where you object to data processing – until it is determined whether the legitimate grounds override the grounds for the objection;
Data portability: where the data are processed on the basis of a contract concluded with you or on the basis of consent given by you, and the processing is carried out by automated means.

You have the right to file a complaint regarding the processing of your personal data by the Company to the President of the Office for Personal Data Protection (address: Office of the President of the Office for Personal Data Protection, 2 Stawki Street, 00-193 Warsaw).

In what situations can you object to the processing of your data?

You have the right to object to the processing of your personal data when:

the processing of personal data is carried out on the basis of a legitimate interest, and/or for statistical purposes, and the objection is justified by your particular situation;
Your personal data is processed for direct marketing purposes.

To whom does the Company share your personal information?

Your personal data may be shared with marketing agencies supporting the Companies – to the extent that your data is processed for direct marketing purposes, and with the Company’s accounting services provider.
Recipients of your personal data may be entities cooperating with the Company in the scope of services provided to the Company (e.g. subcontractors) and supporting the Company’s current business processes
The Company may make your personal data available to the relevant public authorities for the purpose of making relevant settlements, in case of the need to assert or defend claims, as well as in other cases in which the Company would be obliged to do so under the provisions of law, to the extent directly resulting from these provisions.
If your data is processed for audit purposes, it may be shared with an external auditor engaged by the Company.

How long does the Company keep your personal information?

Your personal data related to the performance of the contract will be kept for the duration of the contract, and after the contract is terminated:

data processed for tax and accounting purposes will be kept for a period of 5 years after the end of the year in which the financial event took place;
in the event that a reasonable suspicion arises on the part of the Company that it may be necessary to assert or defend claims, the data will be kept for the period until the statute of limitations for claims (which is 3 years for business-related activities) or for the duration of legal proceedings, taking into account the period of enforcement of the judgment.

In addition, your personal data processed for purposes:

presenting offers and conducting marketing activities – will be stored for the duration of the contract or until you object to the processing, whichever occurs first;
audit – will be kept for no longer than 5 years;
Accountability for the performance of statutory duties – in principle, indefinitely.

Will your personal data be transferred to third countries?

Your personal data will not be transferred to countries outside the European Economic Area.

Will automated decisions be made based on your data?

Your personal data will not be used for automated decision-making, including on the basis of personal data received from you, profiling, understood as automated processing of your data, which consists in their use to assess certain factors concerning you, in particular to analyze or forecast aspects concerning your performance, your economic situation, health, personal preferences, interests, reliability, behavior, location or movement will not be performed.

If you are a sole proprietorship seeking to enter into an Agreement with the Company or you represent other entities seeking to enter into an Agreement with the Company?

The Company processes your personal data for the purpose of entering into and executing a contract with you, your employer or the entity you represent – taking into account the existence of the need to take appropriate actions prior to entering into a contract, in particular, to present an offer with the possibility of placing an order/inquiry and negotiating the terms of the contract.
With regard to the processing of your data for the purpose of making settlements with the competent authorities and archiving these documents, the legal basis for processing is provided by the provisions of law, including the provisions of the Tax Ordinance and the Accounting Act.

Your personal data may also be processed within the framework of the Company’s legitimate interest, which is:

Placing you in the internal supplier database maintained by the Company, which will enable the Company to stay in touch with you and make you future offers of cooperation;
conducting direct marketing;
Ensuring security on the film set through, for example, the use of name badges or placing your information on the list of crew available to authorized participants of the film set);
conducting audits;
Investigation or defense against possible claims;
enforcement of claims;
storage of documents for archival purposes;
creation of analysis and statistics;
Ensure accountability (demonstration by the Company of compliance with its obligations under the law).

Do you have to provide the Company with your personal information?

Your provision of personal data is a requirement for the conclusion and performance of the contract. The obligation to provide your data also arises to a certain extent from the law (e.g., in terms of data needed to settle taxes). If you fail to provide the required personal data, it will be impossible or very difficult to cooperate with you (e.g., the Company will not be able to contact you regarding current arrangements for ongoing projects).
Your provision of other personal data is voluntary.

What rights do you have against the Company with respect to the processed data?

In connection with the processing of your personal data by the Company, you may request from the Company:

access to data;
rectification of data: in case the data is incorrect or incomplete;
Deletion of data: when the data are no longer necessary for the purposes for which they were collected by the Company; when you withdraw your consent to the processing of the data; when you object in advance to the processing of such data; when the data are processed unlawfully; when the data should be deleted in order to comply with an obligation under the law;
Restriction of data processing: where the data is inaccurate – for a period of time to allow the Companies to verify the accuracy of your data; where the data is processed unlawfully, but you will not want it deleted; where your data is no longer needed by the Companies, but may be needed by you to defend or assert claims; or where you object to data processing – until it is determined whether the legitimate grounds override the grounds for the objection;
Data portability: where the data are processed on the basis of a contract concluded with you or on the basis of consent given by you, and the processing is carried out by automated means.

You have the right to file a complaint regarding the processing of your personal data by the Companies to the President of the Office for Personal Data Protection (address: Office of the President of the Office for Personal Data Protection, 2 Stawki Street, 00-193 Warsaw).

In what situations can you object to the processing of your data?

You have the right to object to the processing of your personal data when:
the processing of your personal data is carried out on the basis of a legitimate interest, and/or for statistical purposes, and the objection is justified by your particular situation;
Your personal data is processed for direct marketing purposes.

To whom will the Company share your personal information?

The Company may share your personal data:

to persons involved in the film production process, e.g. actors, film crew members – to the extent directly resulting from the nature of the services provided under the contract by you, your employer or the entity you represent;
entities cooperating with the Company in the scope of services provided to the Company (e.g. subcontractors) and support of the Companies’ current business processes
to the relevant state authorities (in particular, tax authorities) for the purpose of making the relevant settlements, in the event of the need to assert or defend claims, as well as in other cases in which the Company is obliged to do so under the provisions of law, to the extent directly arising from these provisions;
entities that support the production process, such as accountants, security personnel, drivers;
to an external auditor engaged by the Company (processing for audit purposes).

How long does the Company keep your personal information?

Your personal data related to the performance of the contract will be kept for the duration of the contract, and after the contract is terminated:

data processed for tax and accounting purposes will be kept for a period of 5 years after the end of the year in which the financial event took place;
in the event that a reasonable suspicion arises on the part of the Company that it may be necessary to assert or defend claims, the data will be kept for the period until the statute of limitations for claims (which is 3 years for business-related activities) or for the duration of legal proceedings, taking into account the period of enforcement of the judgment.

Your personal data in the supplier database maintained by the Company will be kept for 20 years after the last order. After this deadline, your data will be deleted.
In addition, the Company may store your data processed for:

audit – data will be kept for no longer than 5 years
accountability for the performance of statutory duties – in principle, indefinitely.

Will your personal data be transferred to third countries?

Your personal data will not be transferred to countries outside the European Economic Area.